Follow Us:

Personal Assistant Job Descriptions & Application

Home Application Form

Job Descriptions:

 

Personal Assistant to join our team. You will be responsible for providing administrative assistance and support to the CEO. This position is extremely diverse, fast paced and is ideal for someone who is self-motivated and looking to further their career in a corporate environment.

 

KEY RESPONSIBILITIES :
Providing administrative assistance and personal support to the CEO.
Answer and direct phone calls.
Organize and schedule meetings and appointments
Maintain contact lists and information on all clients
Produce and distribute correspondence memos, letters, faxes and forms, invoices and proforma invoices
Receive, sort and distribute the mail
Assist in the preparation of regularly scheduled reports, generate reports
Develop and maintain a filing system
Provide general support to visitors
Provide information by answering questions and requests
Research and creates presentations
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, data entry etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquirers
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Manage staff appointments
Maintain up-to-date employee holiday records
Salary starting from GHC800 – GHC2,000 and other company discounts on services.
Benefits includes discounts on auctionsghana.com, Lunch [to be discussed] and salon services.

 

HOW TO APPLY:

To apply for this position, upload the required documents pictures and documents below in the following order:

1- A passport picture or a head shot of yourself

2- A full body picture of yourself

3- A cover letter of not more than 250 words.

4- Your CV

5- Your certificate. (Ex: HND)

 

REQUIREMENTS:

Proven Personal Assistant experience
Attention to detail and problem solving skills
Ability to maintain the highest level of confidentiality
Strong organizational skills and ability to priorities to ensure all deadlines are met
Proficient skills in MS Office Suite
Well-developed communication and people management skill
Demonstrates adaptability and embraces change
Demonstrate a high degree of professionalism
Excellent time management skills
A background in marketing is beneficial but not essential
Degree or diploma in relevant field is an added advantage

 

NOTE:  Our online test of 90 minutes must be completed after sending your application.

Upload in the following order:

1- A passport picture or a head shot of yourself

2- A full body picture of yourself

3- A cover letter of not more than 250 words.

4- Your CV

5- Your certificate. (Ex: HND)


Staff To-Do List


This will close in 0 seconds

Daily Report



This will close in 0 seconds